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Tools to improve teleworking

Posted: Mon Dec 23, 2024 4:07 am
by pappu6321
The pandemic has forced companies to change their work methods and flows and to increasingly implement teleworking. In all this change, the implementation of some tools that allow remote work while maintaining the desired organization and productivity has been very important.
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Thus, in order for work to remain efficient despite the distance, a series of recommendations must be followed:

Maintain communication within work teams with virtual meetings to replace face-to-face meetings.
Manage the company's different tasks and projects with shared online tools.
Have a cloud folder so workers can mexico business email list common documents and files.
Maintain relationships with customers and suppliers electronically.
Make backup copies of the documentation.
For this purpose, some of the most commonly used tools are:

Communication channels

One of the most widely used work tools is Slack. This platform allows you to create a work environment with the different members of the team, as well as with collaborators. Through this application, you can send messages to all members and start private conversations with one or more people.

Tools for making video calls

Microsoft Teams is one of the most widely used applications among companies when it comes to making virtual calls, as it offers the possibility of chatting, video conferencing, calling, and even has file storage support. In addition, as it is an Office 365 product, it integrates seamlessly with other Office 365 applications such as Word, Excel, or PowerPoint.

Another useful application for holding virtual meetings is Zoom - available for Mac, Windows, Linux, iOS and Android - which allows for individual and group meetings. Some of its most useful options are: desktop sharing, whiteboards and annotations, as well as video recording of meetings in MP4 format.

Tools for managing projects

Trello is a very useful tool for organizing and planning projects. One of its main features is how easy and intuitive it is. The way of working is based on the creation of boards (cork board type) with different tabs (Post-It type) in which the name of the task, its specifications and the deadline for completion are indicated. You can write comments and have conversations with the people with whom you want to share each card.

Asana is another application for teamwork and efficient project management. It is organized around a series of tasks that can include descriptions, timing, comments or uploading files. It has a very practical function that includes a checkbox to indicate the status of the task or that it has already been completed.

At this point, you can also use Microsoft Teams, as it is a teamwork center where, in addition to being able to hold meetings and calls, you can create teams with customizable templates from which you can organize workflows. In addition, you can use personalized message extensions, automate mentions, share reports and graphics, and even automatically approve work shift requests in scenarios where the director's approval is not required.

Tools for managing documents

If you want to create workflows and document processes, Notion will be a very useful tool for you, as it allows you to create different workspaces and, in them, create documents, notes, tables, calendars, or upload files... To achieve workflows, the tool supports sharing all files so that users can update and modify documents.

Google Docs is another document management tool that can be interesting, as it allows you to use various templates for documents, has smart editing (autocorrect) as well as elements that facilitate collaboration to create and edit projects. In addition, it has mobile access so that users can access it from anywhere.

Tools to keep your documents safe

Google Drive allows you to keep all your business files organized in folders and stored in the cloud. It is a convenient tool since you can share documents and folders with other people.

The other alternative is Dropbox Business, a tool that allows you to store files in the cloud and work as a team with different users.

Tools for good management with clients and suppliers

The relationship with customers and suppliers must be just as solid if you work remotely. For this reason, it is very important to work with CRMs (Customer Relationship Management). This software allows you to track communications with them to know where they are, what problems have arisen...

This is the example of Hubspot, one of the programs that best integrates with other applications such as those mentioned above. The application allows you to have unlimited contacts, a good integration with Gmail to schedule emails or even have bots for automated customer service.

In short, there is a wide variety of easy-to-use programs necessary for successful teleworking. That is why it is very important to know the benefits of each tool and thus get the most out of remote work. And if what you want is to improve your virtual meetings, we give you some very useful recommendations on how to do it in our blog .

If you want to know about resources for SMEs and self-employed workers in the face of COVID-19, check out our network of Acelera Pyme Offices .