From Paper to Digital: How to Manage Scanning an Analog Contract?
Posted: Mon Jan 06, 2025 9:12 am
We have seen that an insurance contract can be born digitally, be signed through an advanced, qualified or digital electronic signature solution, and then be subjected to digital archiving in accordance with the law: a completely paperless process, therefore .
But what should we do, instead, when we are faced with contracts that are natively analog, which bear handwritten signatures , and which we would like to transfer to digital substitution storage?
In this case, great attention must be paid to the dematerialization process kazakhstan whatsapp resource and the destruction of the paper original, precisely because of elements such as manually affixed signatures.
First of all, it is important to remember that electronic copies of analog documents must, in any case, be produced in compliance with the provisions of art. 22 of the CAD and the AgID Guidelines. In particular, the conformity of the copies to the paper original should be certified by a notary or public official through direct comparison of each individual copy with the relative original; alternatively, it is possible to use a mass scanning process duly structured and certified through process certification , the new tool introduced by Annex 3 of the AgID Guidelines.
However, in the presence of handwritten signatures, it is necessary to adopt additional measures before eliminating the paper: in fact, in the event of a dispute regarding the authenticity of the signature, an expert must have the original paper available to be able to carry out his examination. Therefore, the original document cannot be destroyed, unless a notary intervenes specifically to authenticate the signature on the scanned document, obviously always before the destruction of its analog counterpart.
Even if the paper originals have to be maintained, however, the dematerialization of the analogue originals can still be of support for a unitary and digital management of the documentary corpus , facilitating access and consultation operations.
But what should we do, instead, when we are faced with contracts that are natively analog, which bear handwritten signatures , and which we would like to transfer to digital substitution storage?
In this case, great attention must be paid to the dematerialization process kazakhstan whatsapp resource and the destruction of the paper original, precisely because of elements such as manually affixed signatures.
First of all, it is important to remember that electronic copies of analog documents must, in any case, be produced in compliance with the provisions of art. 22 of the CAD and the AgID Guidelines. In particular, the conformity of the copies to the paper original should be certified by a notary or public official through direct comparison of each individual copy with the relative original; alternatively, it is possible to use a mass scanning process duly structured and certified through process certification , the new tool introduced by Annex 3 of the AgID Guidelines.
However, in the presence of handwritten signatures, it is necessary to adopt additional measures before eliminating the paper: in fact, in the event of a dispute regarding the authenticity of the signature, an expert must have the original paper available to be able to carry out his examination. Therefore, the original document cannot be destroyed, unless a notary intervenes specifically to authenticate the signature on the scanned document, obviously always before the destruction of its analog counterpart.
Even if the paper originals have to be maintained, however, the dematerialization of the analogue originals can still be of support for a unitary and digital management of the documentary corpus , facilitating access and consultation operations.