How to Attach Files in Mac Mail Without Embedding

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Attaching a file in Apple Mail is supposed to be a breeze, but sometimes things don't go as planned and the file ends up getting embedded in the email body instead. But don’t worry, there are many simple ways to fix this.

In this guide, we'll walk you through everything you need to know about attaching files in Apple Mail instead of embedding them, so your recipients get them just as you intended.

What are email attachments?
Email attachments are files sent along with an email message. These files can be documents, images, videos, or any other type of file that can be shared digitally.

Attachments allow you to send additional information or content that doesn't fit neatly into the body of an email. However, depending on how they are attached, these files can either appear within the email body (embedded) or as separate, downloadable files.

Why attach files instead of embedding them?
Professionalism: Attachments maintain the integrity of your content, especially when sending documents like resumes, contracts, or presentations.
File Integrity: Embedded files can sometimes lose quality or formatting, which isn't ideal for important documents.
Easy Access: Attached files are easier for recipients to download and save for later use. This is particularly useful for larger files or when sending multiple files at once.
What types of files can be attached in Mac Mail?
Documents: PDFs, Word documents (.doc, .docx), Excel spreadsheets (.xls, .xlsx)
Images: JPEG/JPG, PNG, GIF
Videos: MP4, MOV, AVI
Compressed Files: ZIP, RAR
Audio Files: MP3, WAV
Step-by-step guide to attaching files in Apple Mail
How to start a new email in Mac Mail

Open Mac Mail: Click on the Mail icon from your Dock or Applications folder.
Compose a New Message: Click the "New Message" button, usually dubai email list represented by a pencil icon on a square, or use the shortcut Command + N.
Where to find the attachment button in Mac Mail

Locate the Toolbar: At the top of the new message window, you'll see a toolbar with various icons.
Click the Attachment Button: Look for a paperclip icon, which is the universal symbol for attaching files. Clicking this will open a Finder window where you can select the files you want to attach.
What are the best practices for selecting files to attach?

File Size: Try to keep individual file sizes under 25MB. For larger files, consider using cloud storage and sharing a link.
File Name: Use clear and concise file names so the recipient can easily identify the content. Avoid using special characters or spaces.
Format: Ensure the file format is compatible with the recipient’s software. For instance, PDFs are universally accessible.
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