Tip: Before you schedule an urgent meeting, determine the result you need to achieve. You will probably understand that in order to achieve it, you need to prepare for the meeting in advance, which means that an urgent meeting will not bring any benefit.We got rid of an unnecessary meeting, but found a reason for another, useful one
Situation 2: Long, vague discussions
This happens when meetings are held without a clear understanding of the purpose and expected results. If participants are unclear about what they will discuss and what they want to achieve, the meeting risks becoming a sucking swamp. Colleagues will try to fill the pauses and may completely stray from the original topic of the call.
Solution: Everyone present at the meeting should clearly understand what the meeting is about. If you have decided that the topic is significant enough to warrant a call, then you know what result it should bring. Determine the intermediate steps to this result and make a meeting schedule based on them. Clear timings will help to avoid stretching out the meetings.
Tip: For large calls, assign a facilitator. They will make sure that colleagues stay on topic and stick to the schedule.Situation 3: colleagues do not prepare for calls
The meeting is held to discuss ideas and choose the best solution together, but kuwait phone number list there are no ideas: colleagues are not prepared and they are unable to come up with a brilliant creative idea right away.
Many are familiar with such meetings: protracted attempts to find something to do begin, and the call drags on again. As a result, a new meeting has to be scheduled, or the team chooses a hastily cobbled together solution, just to come to some kind of result.
Solution: Add links to all the necessary information to the call message. Ask participants to study the materials and write down ideas in a meeting working document, for example, on a board in Miro. This way, the call will immediately start with a discussion of ideas, which the participants will refine and choose the most effective solution.
Tip: Agree with your employees that it is better to hold calls with cameras turned on. This improves discipline and motivates people to prepare for meetings in advance.