The purpose of the meeting is to talk about company

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Secretary. Business meetings need to be recorded. The secretary keeps minutes, notes decisions, agreements, ideas, tasks, and results.
At the end of the meeting and after
Sum up
At the end of the meeting, summarize:

conclusions on the topic;
set tasks;
set deadlines.
Get feedback
Once the meeting is over, you need to send everyone the results in a separate document and ask for feedback on the topic of discussion and the meeting itself. The first feedback will allow you to see how the participants understood their tasks, and the second will make business meetings effective and structured.

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What meetings can you refuse or how to change your approach
What meetings can be removed from the work routine without harming the company and how to find a different approach.

Meetings for information
news, to inform employees. Instead, you can send out an information letter to everyone. It will not interrupt the team's work, everyone can read it at a convenient time.

It is even more convenient to post the news in a general chat in a corporate messenger . You can ask to put a reaction that the team has read the post. Any questions that arise can be written under the message. If there are really a lot of them and the information requires clarification, then the decisions made and answers to questions can be explained and given at a separate meeting.


Meetings with the whole team
Often meetings are held for all employees because it is useful for everyone to know or someone might be of use. In reality, most of the meeting participants are frankly bored, busy with their own affairs and, most importantly, do not solve work tasks.