Verify scheduled post appears in the content calendar.

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Building on our earlier example, an SOP on “Scheduling Social Media Posts,” the procedure section would state:

Open HubSpot scheduling dashboard.
Select the appropriate social channel.
Upload media content (If video: Verify format compatibility. If image: Check that dimensions match platform requirements.)
Write post caption following brand guidelines.
Add approved hashtags.
Set publication date and time.
Submit for required approvals.
Present the steps chronologically and specify any variations or decision points. Include cautionary notes or tips where relevant for process clarity.

7. Visual Aids
Use images, diagrams, or screenshots to illustrate the steps. Visual aids can make complex processes easier to understand and follow. Like this:

using visual aid in sop document

Source

8. Safety and Compliance
Highlight any safety precautions or regulatory united kingdom phone number material requirements. Make sure employees are aware of any hazards, along with what needs to be done to handle them safely.

9. Troubleshooting
Provide solutions for common problems that might arise during the procedure. This section can save time and reduce frustration by helping employees resolve issues quickly.

10. Approval and Revision
Include a section for approvals, noting who has reviewed and approved the SOP.